HRIS Specialist – Ops & Performance Management

Orrick currently has an opportunity for a HRIS Specialist – Ops & Performance Management. This position could be in any of our U.S. office locations (Austin; Boston; Houston; Los Angeles; New York; Menlo Park; Orange County, Portland, Sacramento; San Francisco; Santa Monica, Seattle, Washington DC or Wheeling, WV) and consideration given for 100% remote US locations.

Would you like to be part of a high performing collaborative team providing excellent customer service and support of our HR Systems? If so, this may be the position for you!

Responsibilities:

Under the direction of the Human Resources Systems Manager and HRIS Operations Lead, the HRIS Specialist will provide Human Resources Information Systems (HRIS) initial support for HR Systems, including configuring and supporting firm’s attorney and staff performance management processes in viDesktop as well as data management functions in PeopleSoft HCM, UKG Pro, and Service Now applications.

Performance Management:

• Day-to-day administration of attorney and staff performance review system (currently viDesktop) – answer questions from HR and Lawyer Development, system/admin access, and printing prior reviews.
• Configure/support all annual and one-off processes in accordance with the annual cycle timeline, including but not limited to:
  • Create new processes, making requested updates, and adding process improvements.
  • Utilize Microsoft Excel and Microsoft SQL Server Management Studio to load reviewer/reviewee groups, set up reviewer-reviewee relationships, and create teams.
  • Branch forms to ensure reviewee population are assigned to the correct review form.
  • Run regular and ad hoc reports (using SQL, PeopleSoft Query, and Excel) to monitor performance review cycles and to analyze performance management results.
  • Receive/monitor weekly addition reports and add new hires to applicable ongoing processes.
• Support multiple teams as they implement new modules and/or move existing processes to new viDesktop/viGlobal versions such as viWave, Real-Time Feedback, Work Allocation, and Utilize.
• Other duties and responsibilities for performance and talent management (supporting iCIMS or other systems) as assigned.

HRIS Data Maintenance:

HRIS Specialist will provide support, data validation, and maintenance for PeopleSoft HCM, UKG Pro, and ServiceNow:

• Oversee the HRIS mailbox and first-line support, prioritizing and escalating requests for HRIS timely responsiveness and completion.
• Process Employee Action and Separation Notices and other transaction documents. Review the inbound documents for accuracy and completeness in consideration of Orrick policies and regulatory compliance. Provide guidance on appropriate form completion and PeopleSoft coding.
• Maintain employee data in PeopleSoft. Coordinate changes with the payroll, compensation, benefits, and IT departments, including other stakeholders as necessary.
• Ensure compliance with Orrick's data standards for our PeopleSoft, UKG Pro, and ServiceNow systems. Assist new users in how to use the systems and process various transactions.
• Produce queries and reports to validate the accuracy of data and support the daily audit.
• Maintain organizational and position-related data in the PeopleSoft and UKG Pro set-up tables.
• Support talent management systems assessments and implementations, collecting and documenting requirements details, participating in user acceptance testing, and configuring set-up tables.
• Other HRIS duties and responsibilities as assigned.

Qualifications:

• Bachelor’s Degree or equivalent experience.
• Two or more years demonstrated experience in a HR department of a professional services organization preferred. Good knowledge of HR business procedures, information requirements, and performance management.
• Advanced working knowledge required:
• MS Office Suite (i.e., Excel and Word)
• PeopleSoft or similar HRIS systems
• viDesktop or similar performance management systems
• Working knowledge preferred:
• Microsoft SQL Server Management Studio
• HTML
• iCIMS or similar talent management system
• Capable of both good teamwork and independent problem solving. Must be self-sufficient when needed.
• Able to maintain complete confidentiality and discretion.
• Excellent customer focus, along with strong verbal and written communication skills required.
• Must have strong attention to detail and be highly accurate.
• Ability to multi-task and organize information required.

Who is Orrick? Orrick is a global law firm focused on serving the technology & innovation, energy & infrastructure and finance sectors. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets worldwide. We are recognized worldwide for delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration. Financial Times selected Orrick as the Most Digital Firm of 2020, and in the past five years, the Most Innovative Law Firm of the Year three times and runner-up twice. For the seventh year in a row, Fortune named Orrick to its 2022 list of the 100 Best Companies to Work For. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company*.

Orrick offers a collaborative work environment, competitive salary, and excellent benefits, from wellness and mindfulness programs to social impact opportunities, professional staff affinity group communities and generous paid time off.

Please visit www.orrick.com for more information about the firm.

Colorado Residents Only: Please use the following link for information required by the Colorado Equal Pay for Equal Work Act: https://www.orrick.com/en/Careers/CO/099REM

For positions that can or will be performed in the city of New York: Please use the following link for information required by the New York City Human Rights Law (as amended): https://www.orrick.com/en/Careers/NY/099

We are an Equal Opportunity Employer.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Qualified applicants with criminal histories will be considered for the position in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.