Executive Assistant to CEO, small technology company

NOTE: There are very specific application instructions (questions to be answered thoroughly) at the end of this job description. Those who do not apply as requested will not be considered for this job.

A NYC-based, privately held technology company seeks a full-time Executive Assistant to join their collaborative and stable business. As part of this impressive and innovative team, the EA will provide extensive support for the Company President. The company has a start-up feel, but in a more stable environment; you will have immediate opportunities to make an impact.

The ideal candidate will have exceptional organizational and interpersonal skills, initiative, dedication, and a strong analytical aptitude. This is a unique opportunity gain a 360 degree perspective across a small business and have a direct impact on company culture and success.

This is a newly created position. The role will certainly evolve over time (so flexibility is key), we know the core functions to be:

Executive Administrative Responsibilities

Acts as a main point-of-contact for the Company President

Manages the President’s schedule and prioritizes appointments based on the Company's objectives

Triages President’s email, answering and routing correspondence as needed

Strategically organizes and prioritizes President’s detailed action items

Coordinates and attends technical and client meetings, taking minutes and organizing follow-up items

Responsible for organizing notes and documents

Maintains records on clients and partners

Coordinates expense reporting

Additional Responsibilities

Lead Company recruitment initiatives, including coordinating with an external recruiter, as needed. This will include working with contract- and project-based employees.

Special projects, as assigned

Requirements

Meticulous attention to detail!

Tech-savvy with an interest in advanced computing

Ability to effectively prioritize

Proactive and anticipates needs

Exceptional written and verbal communication

High level of confidentiality and discretion

Passionate about your work and positive attitude!

Office and cloud tools knowledge (Word, Excel, PowerPoint, Salesforce, Google Docs)

Bachelor’s Degree+

Minimum of 4 years of professional office experience

Pluses

Curiosity and a desire to learn this business

Project management experience

Small business experience

Company Description

This NYC-based company is a privately held technology company, which provides solutions that address critical science and security issues for commercial and government clients. Since 1990, the company has been involved in cutting-edge research projects for organizations working on novel high-performance systems.

The office setting is collaborate, but quiet. Unlike some start-up environments, this is a not a highly social office.

Salary: DOE

Additional information

Candidate must pass an extensive background check.

Professional references will be called

Candidate will be required to sign a Non Disclosure/ Confidentiality Agreement.