Executive Assistant

The role:

We are looking for someone with a strong background supporting Senior Level Executives who would love to join a fast paced tech startup! If you are  flexible, thoughtful, self-motivated, quick-thinking, and able to juggle multiple and diverse responsibilities with a high level of organization, you will be very successful in this role.

The candidate we are looking for should have excellent complex scheduling skills, exceptional iOS skills, strong operational skills and heavy project coordination experience. The candidate will also know the importance and have the right tools in place to support a senior management team.  This person should be enthusiastic, confident in nature,  and adept at influencing and collaborating with senior leaders and colleagues.

You will:

• Manage gmail inbox (create filters, rules etc. and answer any non-essential emails, send a TL;DR on certain emails and alerts for the important ones)

• Manage scheduling & calendaring via Gcal

• Be a research guru (gather qualitative data, prepare research reports, format docs - Excel, PPT, Docs)

• Handle project coordination

• Make travel arrangements (Flight planning, build an itinerary for an upcoming trip, etc)

• Be responsible for personal tasking (setting up appointments, make purchases, etc)

• Attend meetings with CEO, take notes, and present action items

Our Ideal Candidate Has:

• Excellent listening, communication, and interpersonal skills.

• Excellent and professional written skills.

• 2+ years of experience in a fast-paced executive level supporting role.

• Experience in a tech startup or similar fast paced environment.

• Very proactive, taking the initiative wherever you can.

• Autonomous and hard working.

• Ready and willing to take on any project that helps the CEO or the team’s productivity.

• Excellent at juggling many projects, prioritizing and staying organized.

• Loves to create order around you.

• Trustworthy, discreet and reliable.

• A positive, friendly, patient and energetic attitude.

• Comfortable using and learning new software.

• Both receive and give critical feedback in a positive, constructive manner.
  
  

Major Bonus Points

• Strong knowledge of Apple iOS

• Solid experience with Google Suite

• Familiar with Slack or other chat tools

• Interested in projects outside the scope of a traditional EA role

• Passion for business and curious by nature